Brookings Harbor Community Bazaar

Brookings Harbor Bazaar
Registration Form with Rules and Regulations
2017

Event:  The Bazaar is being held in both the Azalea Middle School Gym and the Brookings Harbor High School Multipurpose Room, back-to-back on the same property.  Booth spaces vary somewhat, but are no smaller than 8.5 by 6 feet.  Each building has spaces against the wall  and in the center of the room.  Plug-ins are located in some wall spaces but are not guaranteed.  Chairs are furnished, but NOT tables.

Registration:  Sign-ups begin on September 1st of each year at 8am.  Please note!  Despite the Chetco Bar forest fire raging in our area, the bazaar is still planned and registration for vendors will still begin on September 1!  You must call 541-469-2093 to register. Each vendor is allowed one space only.  Items must be handcrafted, made by the artists.  You will be given a space number over the phone when you sign up.  There are only a few wall located electrical outlets, so if you need one, be sure to request it.

Web-Site:  We will have a preliminary draft of the spaces available posted on the web site for both buildings.  That should help you find your location easily.  The maps will also be posted at the venue. Please be aware that the maps are representational only (not exact) and are subject to minor changes.

Cost: Once you have called and obtained a space number, please print out this page and the Insurance Waiver page.  Sign them and send in your deposit and booth fee in TWO separate checks.  The fee is $40 for your space and a $25 deposit which is returned to you if you stay until 5pm Saturday.  Please make checks to Brookings Nite FCE at the address on the bottom of this page.  IMPORTANT:  IF YOU OR ANY OF YOUR GROUP REMOVES CRAFT ITEMS FROM YOUR BOOTH PRIOR TO 5PM CLOSING, YOUR DEPOSIT FEE IS FORFEITED.  Checks and forms are due by October 1st or booth will be re-assigned.

Setup:  
You will be able to set up on Friday night, November 10, no later than 7pm.  School activities dictate the times we can get in to set up the venues, and we will post on the outside doors the approximate time we will be done.  Start checking as early as 5pm for the signs.  Spaces will be open until 9pm, and open again at 7am on Saturday morning.  Each space will be marked on the floor with masking tape, numbered and your receipt will be posted.  Two chairs will be placed in each booth area. Maps will be located at the doors, and one of our staff will be available at each venue to help.

Security: The venues are locked up by the school staff at closing on Friday night and our FCE staff do not leave the areas until this happens.  The buildings are not opened the next morning until our group arrives to take charge.  While our group nor the school cannot be liable  for any loss or damage, every precaution is taken.  There has never been an incident in the many years of the bazaar.

Closing: You are expected to remove all the items you brought, such as trash, boxes, sacks, etc.  We cannot use the schools' garbage containers for such items.  In order to get your deposit back, you must not start breaking down until 5pm.

Note: Please do not bring children unless they are completely supervised at all times.  Animals are not allowed, with the exception of service animals.

Refunds: Refunds are given for cancellations, up to two weeks prior to the event.

Food: See the Bazaar home page for information on possible options.  Once you are registered, we will email other info as it is known.  Drinks are available in each venue all day, including coffee as soon as we can get it perked in the morning!

Parking: Vendor parking must be OFFSITE in order to accommodate your customers.  There will be parking at Kalmiopsis School, directly to the north of the venues, and street-side.  DO NOT USE THE PARKING LOTS ADJACENT TO BOTH VENUES or the church lots across the street where they are also holding events.  This is very important, because if we don't have close-by parking space for the customers, the bazaar will not be successful for the vendors.  After you are done setting up, please move your vehicles as far away as possible.  

Please sign and return this form after you have called 541-469-2093 to register and gain a booth space number. DO NOT call prior to 8am on September 1st.

I have read and agree to the regulations above.

Signature:____________________________________________________            Date:____________________________


Please print name here plainly:__________________________________________

Address:________________________________________________________________________________________

Email address:  Please print carefully.

 ________________________________________________________________________________________

Telephone number:________________________________________________ 

Space number:_______________________

Description of items to be sold:______________________________________________________________________

_______________________________________________________________________________________________


Return to:  Brookings Nite FCE, 17853 Carpenterville Road, Brookings, Oregon 97415 with your deposit check and booth fee check or money order, plus the Vendor Insurance Waiver page.  Sorry, no credit cards.  

     Questions? Contact us at inquiry@brookingsharborbazaar.com or by writing to Vangie Andreason, Bazaar Chair, 17853 Carpenterville Road, Brookings, Oregon 97415.           

Vendor Registration

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